Celebrating Women in Science & Engineering Grant Program: Budgetary Guidelines
Honoraria
We expect to receive requests for honoraria between $200 and $600. We will consider requests of higher honoraria for exceptional speakers when such a request is accompanied by written justification. The honorarium requested from WISELI's Celebrating Women in Science and Engineering Grant Program may be supplemented by your department/organization through other funds.
Departmental Co-sponsorship
Because co-sponsorship is one way in which departments can demonstrate their support for ensuring equitable representation of women among departmental guest speakers, we include evidence of departmental support in our evaluation of grant proposals. In your budget, please indicate how your department will support your program. (If your proposal is not a departmental event, or your unit/organization has no mechanism for providing funds, please include an explanation in your budget.)
Travel Expenses
Please provide firm estimates of airfare. We recommend that you purchase airfare at least 30 days in advance. Please note that university policies only cover coach/economy fares and require all airfare purchased with university funds to be booked through Fox World Travel or the Concur booking tool. Please visit UW TravelWise for information about policies and to book tickets.
Accommodation
Be aware of university requirements for making and paying for accommodations. We strongly recommend that you make the reservation and cover the costs with university funds rather than asking your guest to cover the costs and request reimbursement. Hotels offering UW System contracted rates can be found in the University Lodging Directory.
Per Diem
Please use the UW Office of Business Services reimbursement guidelines to estimate per diem expenses for your guests. They allow $60 per day: $12 for breakfast, $18 for lunch, and $30 for dinner.
Other Expenses
For receptions and hosted meals, please rely on the UW Office of Business Services guidelines and consult with your departmental financial administrator about policies and required documentation.